Businesses need to continually upgrade their systems and incorporate latest technologies and techniques to be ahead of the game and sustain in this fast developing world. For this purpose, they need to continually train their employees so that they can cope up with the changes occurring in the organization. Training and development of employees is a tiresome and time consuming task, especially if an organization is global and has hundreds or thousands of employees. In this scenario, a Learning Management System or LMS serves as a vital means to train a large number of employees simultaneously.
As an HR or L&D head, you might think about the pros and cons of an LMS, whether it is required in the organization or will it only be an unnecessary expense? Well, to help you in making your decision, we have enlisted 5 major signs which indicate you may seriously need to consider using a Learning Management System.
1. You need a Centralized Knowledge System
A large or a growing business will require a large number of training resources. These resources will need to be consolidated and hosted on a centralized system and shared with customers, employees or partners to keep them updated. Without a centralised system, your employees or partners may not be able to use or share the most updated training resources leading to knowledge gaps.
Learning Management System or LMS can be helpful in making a centralized knowledge system. You can create and host all your training content about different aspects at a central location and make it available to your employees throughout your organization.
2. You need to Train Different Groups of People
Training diverse groups of employees from various departments need numerous separate training sessions different from each other. Delivering such training sessions in-person is a time-consuming task and also leads to increased travel and logistics cost.
With the help of an LMS, you can design separate training programs and assign them to various groups. You will be able to train each of these groups from various departments efficiently.
3. You need to Train Remote and Dispersed Learners
If your employees or learners are remote, scheduling a training session and getting them to learn at the same time becomes a daunting task.
Using an LMS, it is easier for the employees to access training at any time as per their convenience. They are not bound to attend a particular training session at a particular location. Further, a right LMS is accessible via all mobile and tablet devices which makes it perfect for remote training.
4. You are spending a lot of time on Training Administration
Training Administration activities like scheduling training sessions, delivering sessions, evaluation of assessments, tracking progress and attendance can be very time consuming and expensive.
A Learning Management System or an LMS can help you automate a lot of these activities and save you time, energy and money. An LMS can track the learning progress of your employees, evaluate and capture their grades and competence and deliver them as reports.
Further, you can automate the learning delivery by creating various learning paths for different groups of employees according to their functions and level of competence required.
5. You need to deliver Training in Cost Effective way
Training large number of employees can be both time-consuming and costly. So, instead of making large expenses for booking for locations, hiring a trainer, traveling, printing and other expenses, you invest in a Learning Management System and save on cost.
Using an LMS, employees can access training from anywhere at their convenient time. You can track their course progress, exam performance, competency level and training effectiveness from a centralized system.
Learning Management System is an essential software which can be used in providing training to your employees efficiently and effectively. If you can relate to any of the scenarios described above, you may seriously need to consider using an LMS.