Research shows that about 36% of companies don’t have structured onboarding processes. HR leaders also report that 76% of these processes are not used efficiently. Employee onboarding process can be an overwhelming and critical experience for new employees. But if you keep it simple and effective, it can give a good first impression and keep the top talent. Its estimated that about 40% of employees leave within 12 months of being hired. This makes it clear that getting your process right is essential. As it will reduce high turnover rates and increase staff productivity and engagement. It can make your new hires feel valued and supported. It can also save you time and energy to focus on more innovative projects.
Want to take your employee onboarding strategy to the next level? Ready to create a better employee onboarding experience for your new hires? Read our blog article to know how to improve your employee onboarding process.
1. Proactive approach
Have a proactive approach with planning and communication. This will improve your employee onboarding process. This will ensure the smooth transition of new hires into working at your company. So, start the process before they accept the job offer. Don’t wait till their first day to begin engaging with them. Share details like new hire paperwork, checklist, etc in advance. This will help them feel more prepared. This will also help them to have a stress-free and less overwhelming start. And they will have a better sense of what to expect.
2. Interactive process
Make the process interactive. Use interactive and engaging training content such as images, videos, games, quizzes, and webinars. This will create an interactive and guided learning experience. You can also use onboarding solutions with dynamic company directories and staff profiles. Such as names, titles, photos, contact details, locations, and departments. These personal profiles can then be used by new hires to connect with their colleagues. All this ensures that your new hires get a full understanding of what will be expected of them.
3. Personalized experience
Personalize the most crucial elements of your program to the new hire's role/function/team/department/location. Such as performance and goals management, HR documentation and policies, rewards and benefits information, and flexible working arrangements. Each of your staff is different. So, tailor the onboarding program to his/her strengths, needs, preferences, and challenges. This will also improve new hire productivity and job satisfaction. And will make new workforce feel more valued and supported. Thus, making it more effective than a traditional induction program.
4. Structured approach
Another great way to improve the onboarding experience is to have a structured approach to reveal your new staff’s objectives. This is because the top thing your new workforce will be interested in will be learning about their role. And what will make them successful (Global HR Research (GHRR)). So, help them in understanding key priorities on their first day. Show them their individual KPIs and their team/department’s goals and KPIs. Also tell them about the bonus types, promotion criteria, and performance appraisal forms. Though these activities might be overwhelming but they will solidify their role expectations.
5. Learning from feedback
The final step to improving your onboarding process is getting feedback. After which you can start optimizing it based on the results. You can send anonymous surveys to new hires and get their feedback. You can gain insights into their task/time management and training/communication preferences. You can ask questions like: How was your experience of the program? What was the most helpful/effective part of the program? What were the strengths of the program? What did you like most/least about the program? Asking such questions will ensure that all your new staff feels heard and involved. Also, with more data and evidence, your program will get more refined.
Final word
By following these 5 ways you can identify improvement areas in employee onboarding. You can create a personalized and engaging experience for your new hires. Using MindScroll can take your onboarding training online for better management and delivery. It can reduce your business downtime and training costs. It can also improve and track your learner engagement and progress. All this makes an LMS like MindScroll a great choice for online employee training.
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